Employees have “too much access” to information resources, IT pros believe

Two separate security surveys this week on network access control reach similar conclusions: Employees have immoderate access rights, and management should face up to the challenge of reining in out-of-control access without sacrificing productivity gains.

Research firm Ponemon Institute Tuesday released the results of its “2008 National Survey on Access Governance,” which polled 700 information technology practitioners from business and government on the topic of how organizations determine who should have access to information resources and the appropriate level of access. (Compare NAC products.)

Ponemon found that 52% of the IT professionals surveyed did not believe access rights are well-managed in their organization, and 78% thought employees often or on occasion had “too much access to information resources not pertinent with their job function.” 19% responding simply said they were unsure.

The survey, which was sponsored by security governance vendor Aveksa, suggests that “People are getting too much access to things,” says Larry Ponemon, the Institute’s founder. “The No. 1 issue is that we have a problem in that organizations that claim to manage roles and responsibilities may not be doing so.” In the survey, respondents acknowledged the risk to intellectual property, customer information and general business information from poorly managed access. The study also sought to shed some light on why organizations are struggling with the access governance problem.

The decision-making process varies considerably. Twenty-nine percent said access to information assets is granted on an “ad hoc” basis for certain projects, 25% said it was to meet “departmental demands,” and 21% cited “job function or role,” while 10% acknowledged “no systematic approach” and 8% thought it was according to “position level or rank.”

As to technology use, 36% said they used “homegrown access control systems”, 30% said “automated solutions”, 13% cited a “a manual process,” 5% said “e-mail requests” and 7% answered “helpdesk.”

The Ponemon Institute study concluded “taken together, our findings indicate that the distributed nature of the organization has resulted in a breakdown in centralized policy management.”

Ponemon’s study stated it was hard to pinpoint accountability for granting access and too frequently there was no review of what employees’ jobs require them to do over time.

A separate survey this week of 2,000 remote workers and IT professionals worldwide conducted by InsightExpress and sponsored by Cisco showed employees are often left to their own devices — and are enjoying it. The survey found 56% of remote workers felt that the Internet is safer than it was last year but 55% of IT staff said they thought remote employees working outside the office are becoming less aware and disciplined in their online behavior.

The survey showed corporate computers are frequently used for shopping and social networking while the individual’s home computer, not under management of the IT department, is often used to access work files.

Twelve percent of remote workers admitted to hijacking a neighbor’s wireless connections, with workers in Japan, France, China and United Kingdom confessing to stealing wireless access the most. China, the United Kingdom, Japan, Australia and the United States had the highest percentages of respondents who admitted they open suspicious e-mail and attachments despite the potential for triggering malware attacks.

Issues with remote workers are coming to the fore because “companies are becoming highly decentralized,” comments Tom Gillis, vice president of marketing in Cisco’s IronPort unit. “There’s a blurring line between business and personal use here.”

Comment: edit@itworldcanada.com

Would you recommend this article?


Thanks for taking the time to let us know what you think of this article!
We'd love to hear your opinion about this or any other story you read in our publication.

Jim Love, Chief Content Officer, IT World Canada

Featured Download

Related Tech News

Get ITBusiness Delivered

Our experienced team of journalists brings you engaging content targeted to IT professionals and line-of-business executives delivered directly to your inbox.