iPhone apps that let you boost your productivity for free

Armed with the App Store and a whopping zero dollars to spend, I took a crack at finding the best free iPhone productivity applications available right now. I came away with five solid – if flawed – apps for productivity-minded cheapskates.

Four of the five tools on this list had their share of limitations and bugs to work out, which made me shy away from testing paid productivity apps. That said, of the twelve free productivity utilities I looked at, the five here were the clear-cut leaders.

If you’ve got a better alternative to any of these productivity tools, please give us your recommendations in the Comments section below.

And if you’re more of a slacker, see our list of 11 free or cheap iPhone Apps that let you do fun stuff – such as interact with music in cool ways and pick a good place to eat.

All of the following apps were tested on a first-generation iPhone with the 2.0.1 firmware. It should be noted that during testing, several EDGE network issues came up with both my iPhone and those of coworkers with the 3G iPhone; they reported slower-than-usual 3G connectivity and had to rely mostly on EDGE speeds, as well.

  1. PageOnce Personal Assistant


Website | App Store link (requires iTunes)

PageOnce Personal Assistant aggregates your online accounts and puts them (read-only) on your iPhone.

In the realm of free applications, no “killer productivity app” for the iPhone exists, but PageOnce Personal Assistant is as close as it gets.

Rather than providing its own set of services, PageOnce Personal Assistant aggregates your online accounts and feeds them to your iPhone in one handy, streamlined interface.

However, those feeds are limited to read-only status. It’s still a handy app for seeing your bank balance (no payments or transfers, though); looking at what’s coming up on your Netflix queue; reading your MySpace, Digg, and Twitter feeds; seeing how many minutes you’ve used up on your monthly cellular account; viewing your cable bill; and scanning your Gmail, Yahoo Mail, and other Web-based e-mail inboxes (no sending messages, though).

I did see a few notable omissions to PageOnce’s otherwise impressive lineup of online partners.

For example, PageOnce has no Facebook integration, which is especially surprising given the numerous references on the PageOnce site to getting your Facebook feed through the app.

In addition to the read-only limitations, I noticed a bit of a lag time between signing up for feeds online and having them work on my iPhone.

Also, I really hope PageOnce has airtight security (the PageOnce site claims it does), due to the amount of personal information submitted to get the full range of offerings.

Also, as our Ed Albro points out, it’s much easier to just check your e-mail inbox than to use the limited read-only feed on PageOnce.

2. Evernote

Website | App Store link (requires iTunes)

Evernote lets you send notes, photos, and voice memos to an online repository you can access with a Web connection.

With Evernote, gone are the days of e-mailing things to yourself just to get them off your phone and onto your computer. One of the first apps I loaded onto my iPhone, Evernote lets you send written notes, photos (taken from both within the application and stored in your iPhone’s photo album), and voice memos to an online repository that you can access anywhere with a Web connection.

Evernote’s free version limits your uploads to 40MB per month, while Evernote Premium increases your upload limit to 500 MB per month for a $5 monthly or $45 yearly fee.

For the casual user, though, the free version should offer plenty of storage. I had some problems and delays uploading images during my testing over an EDGE network; text uploads, on the other hand, worked without a hitch.

I was able to access sent notes on my Web-connected desktop almost immediately.
3. ReQall
Website | App Store link (requires iTunes)

ReQall is a veritable list-making and reminder-creating suite.

To-do list applications abound in the iTunes App Store, but ReQall for the iPhone is a veritable list-making and reminder-creating suite. It combines to-do lists, shopping lists, and voice memos, and it syncs them to your online ReQall account so that you can access them from outside your iPhone.

The service will even convert your voice notes to written ones, a handy spin for impatient touch-screen typists.  

ReQall is also useful for groups or work situations, provided your friends or coworkers sign up for the free service as well; a People tab lets you share your entries with selected contacts.

ReQall also alerts you to items on your to-do lists in several ways, thanks to integrated functionality with instant-messaging clients (AIM and Yahoo Messenger), Firefox, text messaging, and e-mail. You can get reminder blasts through each of those media, as well as pop-up reminders on your iPhone screen.

I experienced a few lag-time issues when testing the app, but no real deal-breakers. For instance, the text-to-voice feature was accurate in my testing, but conversion from text to voice took about 10 minutes over EDGE.

Also, there’s inexplicably no way to edit a to-do or shopping entry from your iPhone once you’ve saved it, even to add the day and time the task is due. You can, however, edit and manage your saved entries on ReQall’s nicely designed Web site.

The current iteration of ReQall is free, but according to its Web site, the company will start charging for it soon.

4. YPMobile

Website | App Store link (requires iTunes)

YPMobile puts searchable Yellow Pages listings right on your iPhone free of charge, saving you from having to lug the Yellow Pages around with you. In addition to searching for specific business names, YPMobile can also search by category: restaurant types, dry cleaners, barber shops, and the like.

Provided you allow YPMobile to use your current location data, your search results display in order of the businesses nearest to your current location, which is a great touch. Each listing offers the business’s address and phone number (you tap the number to call them), as well as a user rating based on a five-star scale.

You can add listings to your “Plan” for the day by hitting a plus button at the bottom of the screen, and you can bookmark and share business listings by adding them as a favorite.

YPMobile’s usefulness doesn’t stop there, thanks to an events tab that lists upcoming concerts and happenings. Of the batch reviewed here, it’s the most bug-free.

5. Instapaper
Website | App Store link (requires iTunes)


Instapaper creates offline versions of Web articles for later reading on your iPhone.

Instapaper is a way to create offline versions of your favorite Web articles, allowing you to read them on your iPhone while you’re on an airplane, in the subway tunnel, or otherwise out of signal range. However, in order to save a list of pages to read, you’ll need to plan ahead and visit Instapaper.com beforehand using mobile Safari, choose your content, and then launch the Instapaper app to read it offline.

I only wish it had integrated functionality with the iPhone’s mobile Safari browser; namely, the ability to save offline versions of articles by simply tapping a button within Safari.

After performing that rather irritating ritual (it’s much less frustrating to use your laptop or desktop to save your content with the Instapaper site), the Instapaper app displays a list of all the pages you’ve saved.

However, clicking on my entries brought up another buggy usability issue: an error message that read, “Sorry, this page is not available offline.” That’s not entirely accurate, because tapping the “Text” button at the top of the screen brought up an offline version of each saved page.

Once you get around the bugginess and the hoop-jumping, Instapaper is a nice way to read long articles offline, but the development team has a few kinks and usability issues to work out.

Got a better free iPhone productivity app to recommend? Let us know about it by posting a comment below.

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Jim Love, Chief Content Officer, IT World Canada

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